AP Setup Check List

 

Step No	Required?	Step Description	Window or Reference
Step 1	Required	Prerequisites
Step 2	Required	Use the System Administrator Responsibility to Assign Your Ledger to a Responsibility.	System Administrator: Responsibilities
Step 3	Optional	Set Profile Options.	System Administrator: System Profile Values
Step 4	Required	Define Financials Options. If you use Multiple Organization Support, perform this step for each organization.	Financials Options
Step 5	Required	Define Payables System Setup Options	Payables System Setup
Step 6	Required	Define Payables options. If you use Multiple Organization Support, perform this step for each organization.	Payables Options
Step 7	Optional	Define special calendars for key indicators, recurring invoices, payment terms and withholding tax.	Special Calendars
Step 8	Required	Define your payment terms.	Payment Terms
Step 9	Conditionally Required	If you plan to use automatic withholding tax, define Tax Authority type suppliers. You must do this before defining tax codes and tax groups. If you use Multiple Organization Support, set up Supplier Sites for Tax Authority type suppliers for each organization.	Suppliers
Step 10	Required	Define banks, bank transmission details, and bank accounts. If you use Multiple Organization Support, perform this step for each organization. See: Bank Account Model	Banks
Step 11	Conditionally Required	Define Suppliers. If you use Multiple Organization Support, set up Supplier Sites for each organization.	Suppliers
Step 12	Optional	Define Request Sets	Request Set
Step 13	Optional	Define your Purchase Order Matching Tolerances. If you use Multiple Organization Support, perform this step for each organization.	Invoice Tolerances
Step 14	Required with Defaults	Define invoice hold and release names. You use these codes to apply and release holds from invoices.	Invoice Hold and Release Names
Step 15	Optional	If you want to use Automatic Interest Calculation, define payment interest rates.	Payment Interest Rates
Step 16	Optional	If you want to use Payables or Oracle Internet Expenses to enter employee expense reports, create templates for entering expense reports. If you use Multiple Organization Support, perform this step for each organization.	Expense Report Templates
Step 17	Optional	If you use automatic withholding tax, define tax codes and withholding tax groups. If you use Multiple Organization Support, perform this step for each organization.	1) Tax Codes and 2) Withholding Tax Groups
Step 18	Optional	Define withholding tax certificates and exceptions. If you use Multiple Organization Support, perform this step for each organization.	Withholding Tax Certificates and Exceptions
Step 19	Conditionally Required	Define one or more reporting entities for your organization for income tax reporting. If you use Multiple Organization Support, perform this step for each organization.	Reporting Entity
Step 20	Conditionally Required with Defaults	Define additional United States 1099 income tax regions.	Income Tax Regions
Step 21	Optional	Define Any Additional Payment Formats	Payment Formats
Step 22	Required	Open Your Payables Accounting Period	Control Payables Periods
Step 23	Optional	Define the Format for the Invoice Aging Report	Aging Periods
Step 24	Required	Set up Print Styles and Drivers for the Supplier Mailing Labels Report.	System Administrator Responsibility: multiple windows
Step 25	Optional	If you use credit cards or procurement cards, then set up credit card programs.	multiple
Step 26	Optional	If you want to use the Invoice Approval Workflow to automate your approval process, then enable the feature and set up the workflow.	multiple