Invoice Header

Invoice Type

Determines characteristics of the invoice. Examples are Standard, PO Default, Credit Memo, Debit Memo, etc.

Supplier/Supplier Number

The supplier name or supplier number.

Supplier Site

The supplier site to which you will send payment of the invoice. Payables will use the address for this site on the payment.

Invoice Date

Payables might use the invoice date you enter as the Terms Date or GL Date default for an invoice, depending on how your Payables Options are set up. If your GL Date Basis Payables is set to Invoice (Date), you must enter an invoice date that is in an open or future period. 

If you enter a date in a future period, Payables displays a warning message. When you submit Invoice Validation, Payables applies a Future Period hold to the invoice. This hold prevents payment and creation of accounting entries for the invoice.

Invoice Number

The Invoice Number from the invoice your supplier sent you or accept the Payables default (today’s date) by tabbing through the field. Payables will not allow you to enter duplicate invoice numbers for the same supplier.

Amount

The full invoice amount including tax, freight and miscellaneous expenses.

Description

Optional. The Description of your invoice. This will appear on remittance advice for the payment and may appear in your general ledger.

Payment Terms

Payables uses payment terms to automatically calculate due dates, discount dates, and discount amounts for each invoice you enter. Payment terms will default from the supplier site. If you need to change the payment terms and the terms you want to use are not on the list of values, you can define additional terms in the Payment Terms window.

Payment Method

The invoice payment method you use most frequently. This will default from the supplier site. If you have to frequently override the payment method, consider changing the default at the supplier site level.

• Check: You can pay with a manual payment, a Quick payment, or in a payment batch.
• Clearing: Used for recording invoice payments to internal suppliers.
• Electronic: You generate an electronic payment file that you deliver to your bank to create payments. Use Electronic if the invoice will be paid using EFT or EDI.
• Wire: Used to manually record a wire transfer of funds between your bank and your supplier’s bank.