Distribution Sets

• Distribution Sets are used to automatically enter distributions for invoices not matched it to a purchase order. For example, you can create for an advertising supplier a Distribution Set that allocates advertising expense on an invoice to four advertising departments.

• You can assign a default Distribution Set to a supplier site so Payables will use it for every invoice you enter for that supplier site. If you do not assign a default Distribution Set to a supplier site, you can always assign a Distribution Set to an invoice when you enter it.

• You can use Distribution Sets to create distributions with set percentage amounts, For example, a Full Distribution Set for a rent invoice assigns 70% of the invoice amount to the Sales facility expense account and 30% to the Administration facility expense account. 

• You can use Skeleton Distribution Sets to create distributions with no set distribution amounts. For example one distribution for the Sales facility expense account and one distribution for the Administration facility expense account, leaving the amounts zero. You could then enter amounts during invoice entry.

• If you enable and use a descriptive flexfield with your distribution set lines, the data in the flexfield will be copied to the invoice distributions created by the Distribution Set.

Note: Taxable distributions created by distribution sets are always inclusive of tax when you use Automatic Tax Calculation even if you have not checked the Includes Tax check box at the supplier site.


Creating Distribution Sets

Navigation: Payables > Setup > Invoice > Distribution Sets

1. Name and Description: Enter the Name and Description of the Distribution Set you are creating.

2. Account and Description: Enter the Account and Description for each distribution

3. Percentage: Enter the Percentage of the invoice amount that you want to distribute to the Account. You can enter positive and negative percentages. Create as many distributions as you need. The sum of the distribution percentages must equal 100 or 0.

4. Income Tax Type: If you are creating a Distribution Set for a federally reportable supplier, optionally enter an Income Tax Type.

Notes

• Distribution sets are used only for Item type lines. For Freight and Miscellaneous enter a default distribution accounts

• Define Full Distribution Sets If you want to use Distribution Sets for the recurring invoices. Skeleton distributions cannot be used for Recurring Invoices.

• You cannot delete records in the Distribution Sets windows. you can put a date in "Inactive On" field to stop using it after a specific date. 

• There is no interface or API available for bulk update and creation of AP distribution sets.