Payables System Setup Options

Navigation

Payables: Setup > Options > Payables System Setup

Supplier

Use this region to enter defaults for the Suppliers window. These values then default to the Supplier Site, and then to the invoice. You can override these defaults at any time.

Supplier Number Entry

Select an option to enter your supplier numbers manually or let Payables automatically generate sequential supplier numbers for you. You can change the number entry method at any time.

Supplier Number Type

Select the type of supplier number you want Payables to use for supplier number entry. Options include Alphanumeric or Numeric

Next Automatic Number

Enter the starting value you want the system to use for generating unique sequential supplier numbers

Control

Invoice Match Option

Select Purchase Order or Receipts to indicate how you want to match most invoices. Defaulting is in the following order, but can be overridden at any level: Payables System Setup > supplier > supplier site > purchase order shipment

Hold Unmatched Invoices

If you enable this option for a supplier site, Payables

applies a Matching Required hold to an invoice if it has Item type distributions that are not matched to either a purchase order or receipt

Payment

Invoice Currency

The currency that you use as a default for each new supplier you enter.

Pay Group

The Pay Group you want to assign to any new suppliers you enter. You can choose any Pay Group you have defined in the Payables QuickCodes window.

Terms Date Basis

The date that Payables uses as the payment terms start date when Payables calculates the due and discount date for invoice scheduled payments.

• System: System date.

• Goods Received: The date you receive goods for invoices you match to purchase orders.

• Invoice: Invoice date.

• Invoice Received: Date you receive an invoice.

Pay Date Basis

The Pay Date Basis default for each new supplier you enter. The Pay Date Basis for a supplier defaults to the new supplier sites you enter for the supplier. You can override the default for each supplier and supplier site.

• Discount: Payables selects invoices for payment based on the scheduled payment discount date. 

• Due: Payables selects invoices for payment based on the scheduled payment due date, regardless of any available discounts.

Payment Terms

The payment terms that you use as a default for each new supplier you enter.

Always Take Discount

Enable this option to have Payables always take an available discount for a supplier, regardless of when you pay the invoice. Your selection defaults to new suppliers that you enter.

Create Interest Invoices

Enable this option to have Payables calculate interest for the supplier's overdue invoices and create corresponding interest invoices when you pay the overdue invoices.