Invoice Payables Options

Confirm Date as Invoice Number

If you enable this option, then during invoice entry when you accept the invoice date as the default for invoice number, Payables displays a pop-up window that reads, "Use the Invoice Date as the Invoice Number?".


Allow Online Validation

Enable this option if you want to allow users to select Invoice Validation from the Invoice Actions window or choose the Validate button in the Invoice Batches window. 

Allow Document Category Override

Enable this option if you want to allow users to override the default Document Category assigned to an invoice by Payables. Payables automatically assigns a document category to an invoice if your Sequential Numbering profile option is Partially Used or Always Used. Payables predefines a document category for each invoice type. Your system administrator can define additional document categories for an invoice type.

If your Sequential Numbering profile option is Not Used, Payables does not assign a document category to an invoice and you cannot enable this option, or enter a document category for an invoice.


Allow Adjustments to Paid Invoices

Enable this option if you want to allow users to update the distributions of a paid invoice. If you enable this option you can also reverse a match to a purchase order document and then match to another purchase order document that is not final matched. This means you could create a distribution variance on a paid invoice if you do not ensure the distributions total equals the invoice amount when you do your invoice adjustments. You would discover this possible error when you submit Invoice Validation because Invoice Validation would place a Distribution Variance hold on the invoice and prevent you from creating accounting entries for the invoice.

Recalculate Scheduled Payment. Payables calculates scheduled payments using a start date and payment terms. For example, if the start date is 01-JAN-2002 and the payment terms are Net 30, the invoice will be payable in full on 30-JAN-2002. During invoice entry, Payables automatically calculates scheduled payments for invoices using the invoice payment terms, and the invoice terms date as the start date.

If you enable the Recalculate Scheduled Payment Payables option, Payables automatically recalculates scheduled payments of invoices during Invoice Validation, unless you have manually updated any of the scheduled payments or used the Split Schedule functionality. Note that Payables also recreates scheduled payments during Invoice Validation if you enable the Exclude Tax from Discount Calculation Payables option and you have made changes to the tax amount. This recreation of schedules payments is not based whether you select this option.

During recalculation, Payables uses the most recent of the available start date options and the most favorable of the available payment terms options so you can optimize your cash flow. Payables determines which payment terms are more favorable by comparing the rank you assigned to the terms in the Payment Terms window. The following table shows which options Payables uses during the recalculation. The available options are different depending on whether the invoice is purchase order matched.
Is Invoice PO Matched? Start Date Payment Terms
No Most recent of the following:
1. Invoice Date
2. Terms Date
3. Date Goods Received + Receipt Acceptance Days Invoice Payment Terms
Yes Most recent of the following:
1. Invoice Date
2. Terms Date
3. Date Goods Received + Receipt Acceptance Days More favorable of the following:
1. Invoice Payment Terms
2. Purchase Order Payment Terms


Allow Remit-to Account Override

Check this check box if you want to allow users to change the default primary supplier site bank account during Quick payment and payment batch creation. If you enable this option, you can override the Payables default of the Remit-to field of the Payments window and the Modify Payment Batch window. You can then select an alternate Remit-to account from a list of the supplier site's active bank accounts that use the same payment currency.


Allow Remit To Supplier Override

If this option is enabled, then you can override the default Remit To Supplier Name and Site values at the Invoice windows


Receipt Acceptance Days

Number of days you accept receipts.


GL Date Basis

The date you want Payables to use as the default accounting date for invoices during invoice entry.

• Invoice Date: Invoice date you enter during invoice entry.
• System Date: Current date for your Payables system. The date you enter the invoice.
• Goods Received/Invoice Date: Date that you enter in the Date Goods Received field. If no value is entered, then the invoice date is used.
• Goods Received/System Date. Date that you enter in the Date Goods Received field. If no value is entered, then the system date is used.

Freight Account

Payables uses this account as the default freight account for an invoice. You can override this account during invoice entry. See also: Entering Freight on Invoices.

The system uses the value you enter here for all freight charges your suppliers enter online in Oracle iSupplier Portal. If you do not enter a value here then the system prorates freight charges across Item lines on iSupplier Portal invoices.

The system uses the value you enter here for all freight charges your suppliers send in XML invoices. If you do not enter a value here then the import prorates freight charges across Item lines on XML invoices.

Tax %. For Sales, Offset, and user-defined tax types, Payables Invoice Validation verifies that within the tolerance you enter here, each tax distribution amount equals the sum of the distributions that are taxable by the tax code, multiplied by the tax rate of the tax code.

Payables Invoice Validation applies a Tax Variance hold to the invoice if it is not within the tolerance you specify. 

Tax Amount Range. The amount of variance you allow between the actual invoice tax amount and the invoice calculated tax amount.

Prepayment 

Payment Terms

Payment terms that you want to use for all prepayments. For example, you may want to have immediate payment terms for all prepayment type invoices. Note that this value does not exist at the supplier or supplier site level; the value you enter here defaults to prepayment invoices.

Note: Prepayment payment terms is not available to the advance and contract financing type of prepayment. The advance and contract financing type of prepayment uses the PO payment terms as the default.

Prepayment Settlement Days. Number of days you want Payables to add to the system date to calculate a default settlement date for a prepayment. Payables prevents you from applying the prepayment to an invoice until on or after the settlement date.

If you do not enter a value here, then Payables will default the supplier site value for invoice payment terms to prepayments you enter.