Payables Hold and Release Names Configuration

Use the Invoice Hold and Release Names window to define the names that you use to manually hold or release invoices. You can define hold names that you assign to an invoice during entry to place the invoice on hold. For example, "Needs CFO Approval". 

You can also define release names that you use in the Invoice Holds tab or Invoice Actions window to remove the holds you apply to invoices. For example, "CFO Approved". You cannot pay an invoice that has a hold applied to it. You can define as many invoice hold and release names as you need.

You can also determine whether to allow accounting entry creation for the hold names you define. If you assign to an invoice a hold name that does not allow accounting, then you cannot create accounting entries for the invoice until you remove the hold.

Payables predefined invoice hold names

Payables predefines hold names and release holds that it uses to apply and release invoice holds during Invoice Validation.

In the Invoice Hold and Release Names window, you can query the predefined hold and release names that Payables provides, but you cannot modify them.
Invoice Hold Types

The following table shows the hold names that are predefined in Payables.

Hold Names	User Definable	Manual Release Allowed
Acct Hold Reason	No	No
CCR Hold Reason	No	No
Funds Hold Reason	No	Mixed
Insufficient Information	No	No
Invoice Hold Reason	Yes	Mixed
Invoice Line Reason	Yes	Mixed
Line Hold Reason	No	No
Matching Hold Reason	No	Mixed
Pay When Paid	No	Mixed
PO Deliverable	No	Mixed
Prepaid Amount Reason	No	No
Variance Hold Reason	No	Mixed

Invoice Release Types

The following table shows the release names that are predefined in Payables.

Release Types	User Definable
Acct Release Reason	No
Amount Lowered Reason	No
Automatic Release	No
Funds Release Reason	No
Sufficient Information	No
Invoice Release Reason	Yes
Matching Release Reason	Yes
Project Manager Release	No
Variance Release Reason	Yes
Hold Quick Release Reason	Yes
Inv Quick Release Reason	Yes

Defining Supplier Controls

You can automatically apply holds to invoices for a supplier site by enabling invoice controls for the site. Payables provides controls that you can enable in the Supplier Sites region of the Suppliers page. You can also define default values for these controls in the Suppliers page at the supplier level. Payables automatically assigns defaults you define for a supplier to any new sites you enter for the supplier.

Defining Invoice Hold and Release Names

Navigation: Payables > Setup> Invoice > Hold and Release Names

• In the Invoice Hold and Release Names window enter a unique Name and Description to identify the hold or release name. The name and reason will appear on a list of values whenever you need to enter the hold or release name.

• Enter the type of name you are defining. You can define either hold or release names. For detailed information on any field

• If you are defining a hold name, enable the Accounting Allowed option if you want to allow Payables to create accounting entries for invoices that have this hold applied.

• If you want to make the hold or release name inactive on and after a certain date enter a value in the Inactive On field.

• Save your work.

Predefined Holds and Hold Release Reference

Name	Description	Type	Accounting Allowed	Manual Release Allowed
AH9- release hold	issue resolve	Inv Quick Release Reason
AH9-stop payment	Blacklist	Invoice Hold Reason
Amount	Invoice amount exceeded limit	Invoice Hold Reason	*	*
Reduced Amount	Invoice amount lowered	Invoice Release Reason		*
Amt Ord	Amount billed is greater than amount ordered * (1 + %ordered tolerance)	Matching Hold Reason	*	*
Amt Rec	Amount billed is greater than amount received * (1 + %received tolerance)	Matching Hold Reason	*	*
Validated	Hold Released	Invoice Release Reason		*
Exchange Protocol Hold	Exchange Protocol Hold	Invoice Hold Reason
Payment Approval	Payment Approval	Invoice Hold Reason
Secondary Approval	Secondary Approval	Invoice Hold Reason
Awt Acct Invalid	Awt Account is invalid under Auto Offsets for this Invoice's Item lines	Acct Hold Reason
Awt Acct Valid	Awt Account is now valid	Acct Release Reason
Withholding Tax	Can't perform automatic withholding tax	Invoice Hold Reason		*
Tax Withheld	Performed automatic withholding tax	Invoice Release Reason
Amount Funded	Amount billed is greater than funded amount	Matching Hold Reason
Approved - FIN	Approved (Finland)	Invoice Release Reason	*	*
Approved - TW	Approved (Taiwan)	Invoice Release Reason	*	*
Automatic Release	Release by Concurrent Manager	Invoice Release Reason
Passed Funds Check	Funds checking was performed	Funds Release Reason
Invoice Cancel	Invoice cannot be cancelled	Invoice Hold Reason	*	*
Can not Execute Allocation	Allocation generates an invalid account	Line Hold Reason
Can not Overlay Account	Overlay generates an invalid account	Line Hold Reason
Can't Close PO	Cannot close PO before shipment is fully delivered	Matching Hold Reason	*	*
Funds Check	Funds checking could not be performed	Funds Hold Reason
Can't Try PO Close	Cannot try PO close because invoice has unreleased holds	Matching Hold Reason	*
Currency Difference	Invoice currency different from PO currency	Matching Hold Reason	*	*
Dist Acct Invalid	Distribution account is invalid	Acct Hold Reason
Dist Acct Valid	Distribution account is now valid	Acct Release Reason
Dist Variance	Total of invoice distributions does not equal invoice amount	Variance Hold Reason
Inactive Distribution Set	Line references an inactive Distribution Set	Line Hold Reason
ERV Acct Invalid	Cannot create exchange rate variance account	Acct Hold Reason
ERV Acct Valid	Exchange rate variance account is now valid	Acct Release Reason
Encumbrance Acctg Fail	Encumbrance accounting failed	Funds Hold Reason
Encumbrance Acctg Ok	Encumbrance accounting successful	Funds Release Reason
Exp. Report - Need a bill	Holds expense report have not received bill	Invoice Hold Reason		*
Exp. Report-Received bill	Release Holding Expense Report - Received bill and reviewed it	Invoice Release Reason
Expired Registration	The CCR registration has expired.	CCR Hold Reason
Final Matching	PO has already been final matched to another invoice	Matching Hold Reason
Funds Now Available	Sufficient funds now exist	Funds Release Reason
Holds Quick Released	Holds Released	Hold Quick Release Reason	*	*
Insufficient Funds	Insufficient funds exist for this invoice	Funds Hold Reason		*
Can not Generate Distributions	Line does not contain enough data to produce distributions	Line Hold Reason
Invalid Default account	Line references an invalid default account	Line Hold Reason
Invalid PO	Invoice has invalid or missing PO number	Invoice Hold Reason	*	*
Invoice Quick Released	Holds released in Invoice Holds window	Inv Quick Release Reason		*
Invoice Hold1	If invoice doesn't match with the purchase order	Matching Release Reason	*	*
Line Variance	Total of Invoice Lines does not equal Invoice Amount	Line Hold Reason
Match Override	Matching hold released	Matching Release Reason		*
Matched	Passed matching condition	Matching Release Reason		*
Max Amt Ord	Amount billed exceeds amount ordered by more than the tolerance amount	Matching Hold Reason	*	*
Max Amt Rec	Amount billed exceeds amount received by more than the tolerance amount	Matching Hold Reason	*	*
Max Qty Ord	Quantity billed exceeds quantity ordered by tolerance amount	Matching Hold Reason	*	*
Max Qty Rec	Quantity billed exceeds quantity received by tolerance amount	Matching Hold Reason	*	*
Max Rate Amount	Exchange rate variance exceeds limit	Matching Hold Reason	*	*
Max Ship Amount	Variance between invoice and shipment amount exceeds limit	Matching Hold Reason	*	*
Max Total Amount	Sum of invoice and exchange rate variances exceeds limit	Matching Hold Reason	*	*
Milestone	Invoiced quantity/amount is not equal to Milestone pay item	Matching Hold Reason
MJ5- RELEASE HOLD	DUE TO ISSUE RESOLVED	Invoice Release Reason
MJ5- STOCK PAYMENT	DUE TO BLACK LIST	Invoice Hold Reason
MSD1 Release hold	Due to issue resolved	Invoice Release Reason
MSD1 Stop payment	Due to black list	Invoice Hold Reason
Manager Approved	Manager Approved	Invoice Release Reason
Manager Approved1	Manager Approved	Invoice Release Reason
Manager's Approval Requir	Manager's Approval Required	Invoice Hold Reason	*	*
NA-RELEASE HOLD	DUE TO ISSUE RESOLVED	Invoice Release Reason
NA-STOP PAYMENT	DUE TO BLACK LIST	Invoice Hold Reason
Natural Account Tax	Invoice tax code does not match the natural account tax code	Invoice Hold Reason		*
Natural Account Tax OK	Tax code updated to match natural account	Invoice Release Reason		*
No Rate	Invoice is not in functional currency and has no exchange rate	Insufficient Information
Payment over limit	Payment over limit	Invoice Hold Reason	*	*
PG Invoice Hold	PG Test Invoice Hold	Invoice Hold Reason	*	*
PG Invoice Release	PG Test Invoice Release	Invoice Release Reason	*	*
PO Deliverable	PO Deliverable overdue or expired	Invoice Hold Reason	*	*
PO Not Approved	PO has not been approved	Matching Hold Reason	*	*
Matching Required	Invoice is not matched to any PO	Matching Hold Reason	*	*
Prepaid Amount	The prepaid amount including tax exceeds the invoice amount	Variance Hold Reason	*
Price	Invoice price exceeds purchase order price	Matching Hold Reason	*
Pay When Paid	Pay when paid hold	Invoice Hold Reason	*	*
Preliminary Registered	Preliminary Registered	Invoice Hold Reason	*	*
Project Hold	Project Hold	Invoice Hold Reason	*	*
Project Manager Release	Project Manager release	Invoice Release Reason
Qty Ord	Quantity billed exceeds quantity ordered	Matching Hold Reason	*
Qty Rec	Quantity billed exceeds quantity received	Matching Hold Reason	*
Quality	Quantity billed exceeds quantity accepted	Matching Hold Reason	*
Quantity Funded	Quantity billed is greater than the funded quantity	Matching Hold Reason
Quantity Variance	Invoice Qty not Equal to PO Qty	Invoice Hold Reason		*
Rate Exists	Invoice exchange rate is now available	Sufficient Information
Rec Exception	Receiving Exception	Matching Hold Reason	*	*
RFRElease hold	due to issue resolve	Invoice Release Reason
RFStop paymets	due to green list	Invoice Hold Reason
RM.Invoice Release	sd	Invoice Release Reason
RM.Invoice hold	s	Invoice Hold Reason
Registration Activated	The CCR registration has been activated.	CCR Release Reason		*
Require Manager Approval	Require Manager Approval	Invoice Hold Reason	*	*
Skeleton Distribution Set	Line references a skeleton Distribution Set	Line Hold Reason
@1@Workflow Process	Held by Supervisor/Manager	Invoice Hold Reason
Workflow Process	Release of Hold By Supervisor/Manager	Invoice Release Reason
Tax Amount Range	Invoice tax amount does not fall within range	Variance Hold Reason	*	*
Tax Difference	Invoice tax code different from PO tax code	Matching Hold Reason	*	*
Tax Variance	Invoice tax amount is not equal to the calculated tax amount	Variance Hold Reason	*	*
TDS Override	TDS Invoices not be matched to PO - automatically released	Matching Release Reason
Test	Test Hold Code	Matching Release Reason
Variance Corrected	Invoice variance corrected	Variance Release Reason		*
Variance Override	Variance hold released	Variance Release Reason		*
Supplier	Hold all unvalidated invoices for supplier	Invoice Hold Reason	*	*
Supplier Updated	Supplier or Site Updated	Invoice Release Reason		*