Defining Journal Categories

Journal categories help you differentiate journal entries by purpose or type, such as accrual, payments or receipts. When you enter journals, you specify a category.

You can define intercompany and suspense accounts for specific categories. You can also use document sequences to sequentially number journal entries by category. Journal categories appear in standard reports, such as the General Journals report.

General Ledger provides the following predefined journal categories:

Name	Description
Accrual	Month End Accrual Entry
Adjustment	Adjusting Journal Entry
Allocation	Allocation
Budget	Budget
Carry Forward	Carry Forward Journal Entry
Chargebacks	Chargebacks
Consolidation	Consolidation
Credit Memo Applications	Credit Memo Applications
Credit Memos	Credit Memos
Debit Memos	Debit Memos
Deferred Depreciation	Deferred Depreciation
Depreciation	Fixed Asset Depreciation
Discounts	Discounts
Exchange Gain/Loss	Gain or Loss from Foreign Currency
Freight	Shipping Charges
Headcount	Statistical Entry for Headcount
Labor Cost	Labor Costs
Misc Receipts	Miscellaneous Receipts
Move/Merge	Mass Maintenance Move/Merge
Move/Merge Reversal	Mass Maintenance Move/Merge Reversal
MTL	Material Transactions
Other	Default Category required by intercompany contra logic
Payments	Cash Disbursements
Payroll	Payroll Distribution Entry
Purchase Invoices	Accounts Payable Invoices
Purchases	Purchase Orders
Rate Adjustments	Rate Adjustments
Receipts	Cash Receipts
Receiving	Inventory Receipts
Reclass	Reclassification
Reconciled Payments	Reconciled Payments
Requisitions	Requisitions
Revaluation	Revaluation Journal Entry
Revenue	Revenue
Sales Invoices	Accounts Receivable Invoices
Tax	Tax Journal Entry
Trade Receipts	Trade Receipts
Usage Cost	Usage Cost
WIP	Work in Process

To define a new journal category:

1. Navigate to the Journal Categories window.

2. Enter a unique Name and Description for your journal category. You cannot delete a category after saving your work.

3. Choose the Reversal Method you want to use when reversing a journal entry that uses this category: Switch Dr/Cr: General Ledger creates your reversing journal by switching the debit and credit amounts of the original journal entry. This method is often used when reversing accruals. Change Sign: General Ledger creates your reversing journal by changing the sign of your original journal amounts from positive to negative. This reversal method is often used when reversing journals to correct data entry mistakes.

4. Save your work.

To review or change an existing journal category:

1. Navigate to the Journal Categories window.

2. Query the journal category you want to review or change.

3. (Optional) Make any needed changes.

4. Save your work.