For example, a Cash Basis Accounting Method can be defined to group application accounting definitions that are used to account for transactions on a cash basis.
By assigning different subledger accounting methods to ledgers, the accounting methods builder (AMB) enables users to create multiple accounting representations of transactions.
Defining a Subledger Accounting Method
Subledger Accounting Methods Window
When selecting component names from a list of values in AMB windows, users are presented with the name as well as the Owner of the component. This enables users to distinguish between seeded and user-defined components.
Enabled: If selected, makes this subledger accounting method available for use
Chart of Accounts region
Chart of Accounts: The transaction and accounting chart of accounts are optional. If they are entered, then the following rules apply:
- Only an application accounting definition with the same or no charts of accounts is available for assignment.
- The accounting chart of accounts must match the chart of accounts of the ledger that this subledger accounting method is assigned to.
Application: Application that owns the application accounting definition for this subledger accounting method
Copying and Modifying a Subledger Accounting Method
When a subledger accounting method is copied, the new method is assigned all the application accounting definitions and associated header and line components of the original subledger accounting method.
For example, if the subledger accounting method US GAAP is copied to a new subledger accounting method called US Management, then all the components of the AMB associated with US GAAP are now also associated with US Management.
To customize any of the components associated with the new subledger accounting method, copy the relevant component or create a new one and associate it with the new subledger accounting method.
The Transaction and Accounting charts of accounts defaults from the original subledger accounting method. Note that if a value has defaulted for these fields, they cannot be updated. However, if the original subledger accounting method does not have a transaction or accounting chart of accounts, enter them in this window.
These entries serve as the charts of accounts for the subledger accounting method created. If entered, only components defined with the same or no charts of accounts are available for assignment to the new subledger accounting method.
The accounting chart of accounts, if entered, must match the chart of accounts of the ledger that this new subledger accounting method is to be assigned to.
Accounting Definitions Inquiry
Accounting definitions inquiry enables users to:- Identify accounting definitions in which a certain component is included
- Query all application accounting definition assignments by application accounting definition, event class, or event type
- Use this inquiry to plan and assess the impact of modifications to the application accounting definitions.
Accounting Definitions Inquiry Windows
Find Accounting Definitions Window
In the Find Accounting Definitions window, navigate to the following windows:- Accounting Definition Headers window, described below, when querying accounting header descriptions
- Accounting Definitions Lines window, described below, when querying the following line components:
- Accounting line type
- Account derivation rule
- Accounting line description
Accounting Definition Headers Window
In this window, navigate to the following windows:
- Accounting Definition Lines window, described below, to examine the line assignments associated with each header
- Application Accounting Definition window: If the application accounting definition is unlocked, navigate to the corresponding line assignment in the Assignments window.
- Header Assignments window
Accounting Definition Lines Window
In this window, view the following:Assignments
Journal line types
Account derivation rules
Application accounting definitions
From this window, navigate to the following windows:
Application Accounting Definition window
If the application accounting definition is unlocked, users can navigate to the corresponding line assignment in the Assignments window.
Account Derivation Rules window
Journal Lines Definitions window to view line assignments
Copy and Modify a Subledger Accounting Method
When a subledger accounting method is copied, the new method is assigned all the application accounting definitions and associated header and line components of the original subledger accounting method. For example, if the subledger accounting method US GAAP is copied to a new subledger accounting method called US Management, then all the components of the AMB associated with US GAAP are now also associated with US Management.
To customize any of the components associated with the new subledger accounting method, copy the relevant component or create a new one and associate it with the new subledger accounting method.
The Transaction and Accounting charts of accounts defaults from the original subledger accounting method. Note that if a value has defaulted for these fields, they cannot be updated. However, if the original subledger accounting method does not have a transaction or accounting chart of accounts, enter them in this window.
These entries serve as the charts of accounts for the subledger accounting method created. If entered, only components defined with the same or no charts of accounts are available for assignment to the new subledger accounting method. The accounting chart of accounts, if entered, must match the chart of accounts of the ledger that this new subledger accounting method is to be assigned to.
Accounting Definitions Inquiry
Accounting definitions inquiry enables users to:
Identify accounting definitions in which a certain component is included
Query all application accounting definition assignments by application accounting definition, event class, or event type
Use this inquiry to plan and assess the impact of modifications to the application accounting definitions. For example, you may want to add the customer name to the journal entry description for cash receipts, but they are unsure whether the same journal entry description is being used for miscellaneous receipts which do not have an associated customer. In another scenario, you can change an account derivation rule to take the cost center from a mapping set based upon Oracle Projects expenditure types but are unsure whether the same account derivation rule is used for other cases in which the mapping set might not apply.
Accounting Definitions Inquiry Windows
Find Accounting Definitions Window
In the Find Accounting Definitions window, navigate to the following windows:
Accounting Definition Headers window, described below, when querying accounting header descriptions
Accounting Definitions Lines window, described below, when querying the following line components:
Accounting line type
Account derivation rule
Accounting line description
Accounting Definition Headers Window
In this window, navigate to the following windows:
Accounting Definition Lines window, described below, to examine the line assignments associated with each header
Application Accounting Definition window
If the application accounting definition is unlocked, navigate to the corresponding line assignment in the Assignments window.
Accounting Definition Lines Window
In this window, view the following:
Assignments
Journal line types
Account derivation rules
Application accounting definitions
From this window, navigate to the following windows:
Application Accounting Definition window
If the application accounting definition is unlocked, users can navigate to the corresponding line assignment in the Assignments window.
Journal Lines Definitions window to view line assignments
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