Special Calendars

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Payables: Setup --> Calendar --> Special Calendar

Special Calendar window is used to define periods that Payables uses for 

• Automatic withholding tax, 
• Recurring invoices, 
• Payment terms, 
• Key Indicators Report. 

Key indicators is used to monitor something periodically. For example, if you monitor staff productivity weekly, use this window to define weekly periods for the Key Indicators calendar type.

Note: The periods you define in the Special Calendar window are completely separate from the periods you define in the Accounting Calendar window for your AP Accounting Periods. 

Defining a Special Calendar

• In the Special Calendar window, select the Type of calendar you want to define:
• Recurring Invoice
• Withholding Tax
• Payment Terms
• Key Indicator

• Enter a calendar name and description. 

• Enter the number of periods per year. For example, 12 if you use a 12 month period calendar

• Enter a period name. For example, Jan, Feb, Mar, etc., or Q1, Q2, Q3, Q4.

• Enter in the Year field the calendar year in which a period occurs.

• Enter numbers in the Sequence fields to indicate the order that the periods occur in. 

• The sequence numbers of a period should represent the sequence of the period in a regular calendar. May through December 2002 should be sequenced 5 through 12, and January 2003 should be sequenced 1.

• Enter the From Dates and the To Dates for the period. Periods within a year cannot overlap.

• Payables displays the System Name for the period by combining the accounting period name you entered with the last two digits of the From Date. Payables lists System Names whenever you select a period name from a list of values. This way you can use the same period names every year, such as Jan, Feb, but they will be unique to the period, because they will be Jan-03, Feb-03.

• If you are defining a payment terms calendar, enter a due date for each period. For invoices with terms dates that fall anywhere within the period, a due date defines the date on which these invoices become due. Be sure to define periods with due dates for any terms date for which a user will enter an invoice or expense report.

• The Report Run display-only check box indicates that a Key Indicators Report has been run for this period. The check box is not applicable to Payment Terms, Withholding Tax, or Recurring Invoices calendar types.

• Save your work.