Payables Profile Options

Set values for profile options in Oracle Financials to specify how Payables controls access to and processes data. In addition to the Payables profile options, Payables uses profile options from other Oracle Financials applications to control features, such as Budgetary Control and Sequential Numbering, which affect more than one application.

The following table shows whether users can view or update profile options, and at which levels the system administrator can update profile options: the user, responsibility, application, or site levels.

The key for this table for user and system administrator access is as follows:

• Update - The profile option value can be updated.
• View Only - The profile option value can be viewed but cannot be changed.
• No Access - The profile option value cannot be viewed or changed.

A Required profile option requires a value. An Optional profile option provides a default value that you can change.

Profile Option	Value	Default	User Access	User	Resp	Application	Site
AP: Notification Recipient E-mail	Optional	No default	Update	Update	Update	Update	Update
AP: Use Invoice Batch Controls	Optional	No default	No Access	Update	Update	Update	Update
AP: Show Finally Closed POs	Optional	No (for new installations); Yes (for upgrades)	No Access	Update	Update	Update	Update
AuditTrail: Activate	Optional	No default	No Access	No Access	No Access	Update	Update
Budgetary Control Group	Optional	No default	View Only	Update	Update	Update	Update
Default Country	Optional	No default	Update	Update	Update	Update	Update
Enable Transaction Codes	Optional	No default	No Access	No Access	Update	Update	Update
Folders: Allow Customization	Optional	No default	View Only	Update	View Only	View Only	View Only
GL: Create Interfund Entries	Optional	No default	No Access	No Access	Update	Update	Update
Journals: Display Inverse Rate	Optional	No default	Update	Update	Update	Update	Update
MO: Default Operating Unit	Optional	No default	View Only	View Only	Update	View Only	Update
MO: Operating Unit	Optional	No default	View Only	View Only	Update	View Only	Update
MO: Security Profile	Optional	No default	View Only	View Only	Update	View Only	Update
PA:Allow Override of PA Distributions in AP/PO	Optional	Yes	No Access	Update	Update	Update	Update
Printer	Optional	No default	Update	Update	Update	Update	Update
Sequential Numbering	Optional	No default	View Only	No Access	Update	Update	Update
Chargeable Subcontracting Enbabled	Required	Enabled	NA	NA	NA	NA	Update
JMF: Enable Chargeable Subcontracting	Required	Enabled	NA	NA	NA	NA	Update

 

AP: Notification Recipient E-mail

Specify the full e-mail address of the person who will receive notifications from the Concurrent Request Notification program when all the requests in the request set are submitted. See: Concurrent Request Notification Program, Oracle Payables User Guide.

AP: Use Invoice Batch Controls

Enable this option to enable use of the Invoice Batches window, which you can use to specify batch defaults that help speed and control invoice entry in the Invoice Workbench.

Enabling this option also allows you to specify an invoice batch name to a group of invoice records when you submit Payables Open Interface Import.

When this option is enabled, you cannot enter invoices directly in the Invoices window.

AP: Show Finally Closed POs

• Yes: When you are matching, you can view the purchase order numbers of finally closed purchase orders in fields and lists of values in the following windows: Invoice Workbench, Match to Purchase Orders windows, Match to Receipts windows, and the Recurring Invoices window.
• No: Finally closed purchase orders are not displayed during matching and are invalid entries in the windows listed above.

Note that regardless of the setting of this profile option, further actions cannot be performed against finally closed purchase orders, and if you attempt to match to a finally closed purchase order shipment then you will receive an error message.

This profile option applies only to showing purchase order numbers of purchase orders that are finally closed at the purchase order header level. For example, if a purchase order has some open shipments and some finally closed shipments, then the purchase order number is displayed and valid during matching.

This profile option does not apply to Quick Invoices or Open Interface Invoices windows. If an invoice record references a finally closed purchase order then Payables Open Interface Import rejects it during import.

This profile option does not apply to reports or queries on existing transactions.