AP Period Closing Step 2

Run the Payables AutoApproval Process for All Invoices / Invoice Batches

Before you can pay or post an invoice, including prepayments, you must submit Approval for the invoice. Approval validates the matching, tax, period status, exchange rate, and distribution information for invoices you enter and automatically applies holds to exception invoices.

If an invoice has a hold, you can release the hold by correcting the exception that caused Approval to apply the hold and then resubmitting Approval. Correct exceptions by updating the invoice or the purchase order, or change your Invoice Tolerances. Payables automatically release the hold when the exception is no longer an issue.

To submit the AutoApproval Process:

• In the Submit Request window, select Payables Approval as the request Name.

• Enter the Approval Program Parameters:

• Option: The option that Payables uses to select unapproved invoices for Approval.

• All: Submit Approval for all invoices. Payables reviews all invoice distributions that Approval has not yet approved or that you have not manually released from matching hold using the Invoice Holds window.
• New: Process only invoices distributions that you entered after the last Approval. Approval only reviews invoice distributions that Approval has not yet tested. When you submit a request for New invoices, Approval does not release invoice distributions already on hold.

• Invoice Batch Name: Payables reviews invoices that are in the invoice batch you select. Payables lets you enter this field only if you have enabled the Use Batch Control Payables option.

• Start / End Invoice Date: A beginning / end date for the range of invoices you want to approve. Approval reviews invoices that have an invoice date in the range you specify.

• Supplier Name: Payables only reviews invoices for the supplier you select.

• Pay Group: Payables only reviews invoices in the Pay Group you select.

• Invoice Number: Payables only review the invoice you select.

• Entered By: The userid of the person who entered invoices. Payables reviews all invoices entered by this person.