Controlling Supplier Information Entry

Supplier numbering

You can assign your own supplier numbers when you enter suppliers, or, if you enable the Automatic Supplier Numbering Financials option, the system automatically assigns supplier numbers for you. 

Controlling duplicate supplier entry

You cannot enter a new supplier with exactly the same name as an existing supplier. However, if you do get duplicate suppliers in your system, you can merge them. For example, you may inadvertently enter both Oracle Corporation and Oracle Corp., which the system accepts as two separate suppliers. 

You can merge both into a single supplier record. When you submit Supplier Merge, you can choose to update the associated purchase orders and invoices to refer to the merged supplier. 

Suggestion: You may want to use a naming convention that minimizes risk of separate entries of the same supplier under different names. For example, if you consistently spell the full name of a company, you would not enter both Oracle Corp. and Oracle Corporation. Both would be accepted by the system as different suppliers and the transactions for each would be separate.

Financials and Payables options - defaults to suppliers

You can define Financials and Payables options to speed supplier, purchase order and invoice entry. The system defaults the values you enter for certain Financials and Payables options to each supplier you enter. From the supplier, the system defaults values to each new supplier site you enter. 

Payables defaults the values you enter at the supplier site to each purchase order and invoice you enter for the supplier site. Payables enters defaults for your convenience and you can override most defaults during supplier entry and during purchase order and invoice entry.